How will you do the vouching of cash book

Vouching of cash transaction is the most important job of an auditor. Vouching and verification, collectively known as test of details is a type of substantive audit procedure. Planning an audit involves establishing the overall audit strategy for the engagement and developing an audit plan. Comparing of figures in entries and vouchers can help the auditor to locate errors. Cash transactions maybe cash receipts or cash payments. Vouching of credit side of cash book or cash payments. Vouching of cash payments credit side of cash book all the payment made to creditors, expenses incurred in cash and all other payments done appear on the credit side of cash book and the auditor is required to vouch cash payments because chances of cash misappropriation are very high. If, original entry is wrong, it will affect every process of accounting entry and its impact will be till the end result. After reading this article you will learn about the format of preparing cash book. Vouching principles of vouching, techniques of vouching.

Opening balance of cash book represents cash in hand at the start of the year and should verified from the balance sheet of last financial year. The auditor has to ensure that all receipts have been accounted for. Vouching of the payment side of cashbook loans invoice scribd. Substantive audit procedures are activities performed to gather evidence about various assertions relating to the account balances referrin. Reference should be made to the audit working papers to see if the closing balance of the cash shown in the balance sheet is the. Then, the auditor should verify the daily deposits of cash received in the bank. In vouching, payments shown on cash book, an auditor should see that payment has been made wholly and exclusively for the business of the client and that it is properly authorized by the person who is competent to do so an auditor should keep in mind the following special points while vouching payments. Following are the important objects of cash book vouching. Vouching of cash transactions cash book is the most important of the books of ac for any business.

In a business concern, cash book is maintained to account for receipts and payments of cash. A typical example is control testing of a sample of voucher packages supporting the. General points to be considered while vouching cash transactions. Vouching involves ioirinspecting, observing, inquiring, recalculating documentary evidence to substantiate transactions. The location and correction of errors leads to reliable data. A cashbook refers to an accounting book which records all the cash receipts and the cash disbursements. If there are some entries in the cash book for which receipts have not been issued, the auditor should make detailed investigations. Principles of vouching by nadeem ishtiaq edition 9th for the students who are learning the basics of auditing and need help to make the.

As per the companys act it is mandatory for all the registered companies to get their books of accounts audited by the practicing chartered accountants. Vouching is equally important as passing of original entry in the books of accounts. There is a possibility that salesmen sell goods and do not make entries in the cash book and misappropriate the money. Vouching of cash transactions cash book is the most important of the books of a c for. When an accounting transaction is vouched, it is tested and verified by presenting relevant documentary evidence. Auditor should take the following precautions while vouching cash receipts or cash payments. Vouching of purchase book while vouching the purchase book auditor should pay special attention to the following points. All vouchers relevant to the business transactions should be carefully filed and preserved to enable the auditor to carry. Internal control examination the auditor should check the internal control system and decide that. Vouching of cash receipts debit side of cash book we will discuss the cash receipt which are placed on the debit side of cash book for following items. The entries for receipts and payments of cash are checked with reference to various supporting documentary evidences. The auditor should see whether receipt books are kept.

It should be checking with the balance shown in the audited balance sheet of the previous year. Vouching, widely recognized as the backbone of auditing, is a component of an audit seeking to authenticate the transactions recorded in a firms book of accounts. What is the object of vouching the cash book or how the. What is cash book definition, explanation and format. While vouching credit purchases, the auditor should keep the following things in his mind.

The result is that he can check whether cashbook is correct or not. As far as possible, allcash transactions are to be checked elaborately. Hence, the auditor should vouch all the cash transactions as far as possible and should ensure. Vouching of receipt side or debit side of cash book. A receipt and payment account is a summarized cash book cash and bank for a given period or this is simply a summary of the cash transactions as in the cash book, analyzed and classified under suitable headings, including the opening and closing balances. How to do bank vouching effectively can any one give sugessions and how to detect frauds in bank related transactions waithing for ur replys vinod audit internal audit. The objects of vouching the payment side of the cash book are to ensure that the payments were properly authorized ascertain that they were entered under their appropriate head of account in the cash book see that payments relate to the business and are a proper business charge, determine that the payments stated to have been made are supported by the required documentary.

Cash balance the purpose of vouching is to check that cash in hand figures are facts. Auditing vouching of cash transactions we will discuss the cash receipt which are placed on the debit side of cash book for following items. This is ideal if you dont want to use a computer to keep your cash book and are happy to do it the good oldfashioned manual way. Vouching is concerned with checking entries in the books of accounts with the help of vouchers.

Fraud may take place in respect of cash sales, when salesmen sell goods and do not make entries in the cash book and misappropriate the. How you will vouch the purchase book and sales book. It involves checking the entries in the books of account with the supporting documentary evidence. Checklist for statutory audit accounts knowledge hub. Errors and frauds arise mostly in connection with receipts and payments of cash by. The main objectives of vouching of cash transactions are. Definition of voucher routine checking definition of vouching extent of vouching procedure of vouching techniques of vouching voucher. During the audit of balance sheet and journals wha.

The entries for receipts and payments of cash are checked with reference to various. An auditor should examine and understand the system and should pay attention in the following points. Receipts of cash sales examining the system of internal checkscontrols pertaining to proceeds from cash sales to ensure no loop holes pertaining on omission of cash sales and prompt banking into the bank ascertain the practice followed in. Vouching and verification discussed practical example in detailed and also discuss about book theory. Why is vouching important for conducting audit work. What is the subject matter of verification, valuation and. In vouching the cash sales, cash register should be fully checked with carbon copies of cash memos. It is only vouchers and supportings by which correctness of amounts can be checked as have been recorded in the entry. Vouching of credit side of cash book or cash payments auditing. The vouching of a cash book is a very difficult process. Frauds may be committed presenting duplicate vouchers. Efficiency of vouching will decide the success of audit. It is the practice followed in an audit, with the objective of establishing the authenticity of the transactions recorded in the primary books.

The technique of vouching in respect of the important items which usually appear on the debit side of the cash book is discussed here. A day book cumledger kept for making entry of the cash transactions as well as posting to the cash and bank accounts is called cash book. The vouching procedure, for cash receipts maybe discussed below. What is the object of vouching the cash book or ho. For example, an auditor is engaged in vouching when examining a shipping document to see if it supports the amount of a sale recorded in the sales journal. So, all the evidential documents and records are to be checked carefully and in detail by an auditor which is the scope of vouching. The receipts and payments are recorded in cash book. Receipt and payment account definition, explanation. How you will vouch the purchase book and sales boo. Audit program for vouching and verification of transaction.

Write short note on vouching of cash transactions and. Vouching does not take into account the nonbusiness transactions, thus helping auditors to ensure that all transactions in a firms book of accounts are businessrelated. The cash book is updated from original accounting source documents, and is therefore a book of prime entry and as such, can be classified as a special journal. The auditor in vouching cash payments or credit side of cash book should ensure that payments are made for the purpose of business, payment relates to the period under audit, payment is properly sanctioned and recorded, payment has been made to the right person, and payment is properly supported by a voucher and same as entered in cash book. Vouching of the payment side of cashbook cheque payments. Transactions introduction a cash book important book of account in cash book receipts and payment recorded. Tweet the following are the audit steps to auditvouchverify the receipts of cash proceeds. The vouching is useful to record correct amounts in the books of accounts. Sale memos should be serially numbered and each number should be. We put in place an effective control mechanism spread across all financial operations in your organization. If you go by pure definition of tracing then you wouldnt pick vouching for testing completeness. The balance of a cash book is posted to the cash account in the ledger. Simple cash book format design for quick money tracking.

Recall the parmalat and zzzz best carpet cleaning frauds. Vouching of receipt side or debit side of cashbook or cash receipt transactions. How the auditors vouch the cash book including the receipt side. If you take the cpa exam, these are two definitions that you are just going to have to memorize. The auditor vouches cash payments with an objective to ensure that all cash payments pertaining to business activities are genuine and. The auditor should verify and test the system of accounting. This is great for not for profit clubs and groups, or small side biz activities such. To ensure that all the receipts and payments have been properly recorded. Program planning regarding the nature, extent, and timing of procedures is critical to audit efficiency and effectiveness. This document is highly rated by b com students and has been viewed 19963 times. We send confirmations and vouch the outstanding reconciling items to the subsequent months bank statement. An auditor checks the books of accounts to detect errors and frauds.

When the goods are received, the gatekeeper or store keeper should make a record in the goods inward book. How the auditors vouch the cash book including the receipt. Vouching of receipt side or debit side of cash book vouchers to. The entries related to cash book should be checked with various supporting evidence documents. It is an important financial book for a business concern. This video talks about the difference between tracing and vouching. Cash book is one of the most important books of accounts. Write short note on vouching of cash transactions and vouching of cash payments. Vouching and verification ca ipcc auditingaudit part 1.

The problem is that i also get them right some times. Every business, no matter how large or small, needs to keep track of all its transactions. The auditor should see that only credit purchases of goods are recorded in purchases book. The vouching exercise allows the auditor to confirm that a. It is a unique book of account that combines journal and ledger. Use these cash book format instructions to make your very own cashbook spreadsheet using plain paper or a school exercise book. In case of routine checking, the entries that are recorded in the books of account reflect only the information that the book keeper wishes to reveal, the entries can even be untrue without any vouchers or vouching. How would you vouch the receipts side of your clients cash book cash book is one of the most important books of account and the objects, for which a detailed audit of the cash books is carried out, are to ensure that all receipts have been accounted for and that the payments made and recorded are neither inaccurate nor improper and that the. How to vouch the cash voucher in a shortest way youtube. Do you know that not maintaining proper vouchers and supporting is equal to giving opportunity of fraud. Cash sales memos should be checked with the summary of daily sales. All the small and big amounts of frauds can be detected with the help of vouching. Seeking to establish the accuracy of recorded transactions, vouching ensures that all the entries in the books of accounts come with the relevant evidence, including invoices, receipts, and others. How would you vouch the receipts side of your clients.

The chances of misappropriation of cash are very high that is why auditor has to see that no receipt or payment of cash is unrecorded in cash book. The purpose of vouching is to determine true cash at bank. Cash book in accounting the cash book is a chronological record of the receipts and payments transactions for a business. Vouching of debit side of cash book or cash receipts. The difference between tracing and vouching wolves and. The procedures in regard to vouching the transactions of various items which appear in the debit side of the cash book are discussed below. Vouching is different from simple routine checking as vouching is much more accurate than the latter.

In case of any discrepancy in the amounts, the same is to be noted and clarification is required. Dates of cash memos and date on which the receipts are recorded in cash book must be same. The date mentioned in the invoice relates to the period under audit. All you need to do is appoint a good risk assurance consulting company like anb consulting co. Each and every cash entry has to be traced back to its origin and must be verified with the help of appropriate receipt or document. The trick to all this is to read the possible answers more than once and think logically as to what it is that they want to accomplish disregarding the definition of vouching and tracing.

Cash book is a very important financial book for a business concern. Before setting the program of vouching, an auditor should inquire carefully into whole system of internal control. Which points should be considered while vouching of cash. Audit procedures or how to auditvouch verify receipts of. How you can explain the statement vouching is the essence. Vouching is an essential part of the audit process. After ascertaining the efficacy of the internal check system, the auditor should vouch the cash sales as follows. All unused receipt books and check books must be kept. Similarly, vouching is base of all auditing process.

The receipt side or the debit side of the cash book contains items such as opening balance, cash sales, receipts from debtors, receipts from bills discounted and bills matured, income from investments, sale of investments, sale of fixed assets, loan received, and miscellaneous receipts, etc. Vouching of cash transactions points to be considered. What are the differences between vouching and auditing. Vouching is a technical term, which refers to the inspection of documentary evidence supporting and substantiating a transaction, by an auditor. Just mark the tick and move further without any dimaag khapai.

Vouching of debit side of cash book or cash receipts auditing. In those businesses, the theft of cash was covered up with fake bank. The entry is recorded and posted on the basis of vouchers only. Before starting the vouching of cash book, the auditor should enquire about the internal check system in operation. There are many simple financial software systems you can purchase, but it is best if you first have a clear. We usually just obtain the bank reconciliations and test them.